Travel Guidelines: Necessary and reasonable expenses for transportation, meals, lodging, and incidental expenses incurred for travel that clearly involve RAC business will be reimbursed at cost. Seminar tuition and registration fees will be reimbursed on a Travel & Expense Report only if member is required to pay these expenses out-of-pocket.

Travelers will strive to achieve maximum savings by ensuring that each travel arrangement is the most cost effective considering all relevant circumstances.

• For approved meetings, the RAC will reimburse

  1)         coach airfare

  2)         hotel lodging

  3)         car rental/gasoline/parking/cab fares

  4)         meal expenses, not to exceed $40.00 per day

• Reimbursement must be submitted on the “RAC Travel and Expense Form ” and the form must be signed by the individual.
• Reimbursement for mileage must be submitted on the “Mileage Reimbursement Form” and the form must be signed by the individual. Mileage reimbursement rates will coincide with IRS mileage rates.
• Original receipts must be submitted within 30 days.
• Members will not be reimbursed for:
  1)         Handwritten pieces of paper substituted as receipts.
  2)         Personal telephone calls
  3)         Personal expense items
  4)         Alcoholic beverages

RAC Travel and Expense Form

• This form will open in Excel. You may save to your computer and input your expenses.
• Upon completion, return the RAC Travel and Expense Form with your receipts to the RAC Office within 30 days.